Logistics for Platinum Government Patrons
This page lists information and deadlines to help sponsors plan for the conference. It will be updated as new information is announced, so please check back for details.
- Registration
- Hotel
- Career Fair & Exhibit Table
- Resume Clinic
- Conference Bag
- Logo & Advertisement
- Resume Database
- Private Reception
- Awards Presentation
- Sponsor Night
- Newcomer Orientation
- Additional Sponsorship Opportunities
- GHC Website
- Press Releases
- Useful Websites
Registration passes give admission to the entire conference. This includes the Career Fair, sessions, the awards ceremony, sponsor night, and other GHC activities.
Registration passes should be given to individuals who you want to attend the conference, as well as individuals who will staff your exhibit table. Exhibitors do not have separate passes; they are considered conference attendees. Please give out your passes accordingly.
Gold Government Patrons get 10 registration passes, plus additional complimentary registration passes if they are an ABI Industry Partner.
More registration passes can be purchased at the going rates. These attendees can either register online and pay at checkout, or we can invoice you for any number of passes and increase the use of your sponsor code.
Attendees should register themselves online at www.regonline.com/ghc2010, select “General Attendee”, and enter your sponsor code when prompted. Registration is now open and closes September 24.
Please direct questions to Rachelle Siskin.
Visit our hotel and travel page for complete information for reservations at the Hyatt Regency Atlanta. We expect another sell-out conference, so we encourage everyone to book their rooms early.
This year we are adding a new Career Fair on Tuesday, September 28 from 5:00-9:00 p.m. Sponsors are encouraged to focus their recruiting efforts during this time.
Gold Government Patrons will each be assigned their own private interview booth to use on Tuesday, September 28 from 5:00-9:00 p.m., and also on Wednesday, September 29 from 7:00 a.m.-2:00 p.m.. Although the booths will be shut down Wednesday afternoon, you may hold interviews around the hotel during lunch hours and in the mornings/evenings ONLY IF it does not conflict with conference sessions or activities. These will be the only permissible times for interviewing at GHC. Interviewing at any other time during the conference is prohibited.
Each interview booth will have a 6-foot table and 4 chairs. Sponsors are encouraged to schedule interviews before the conference with candidates from the GHC Resume Database (access begins in August).
The Job Book is now available online, and it will also be included in the conference bag for all attendees.
Sponsors will use the same exhibit table during the Career Fair as they use throughout the conference.
Gold Government Patrons will each have their own 6-foot x 30-inch draped exhibit table, two chairs, and one power strip.
See the “Registration” section above for details on passes.
Staffing the exhibit tables is not required; instead you can choose to just display materials on the table.
If you do not plan on using your exhibit table at all, please let Rachelle Siskin know immediately.
Booths are not permitted. All banners and signage must fit behind the exhibit table due to fire marshal regulations.
See the exhibit map and table assignments.
Exhibit set up time:
Tuesday, September 28, Noon – 3:00 p.m.
Exhibits open:
Tuesday, September 28, 5:00 – 9:00 p.m.
Wednesday, September 29, 9:00 a.m. – 7:00 p.m.
Thursday, September 30, 9:30 a.m. – 3:00 p.m.
Exhibit break down time:
Thursday, September 30, 3:00 p.m. – 5:00 p.m.
Items for your exhibit table should arrive between September 8 – 22.
Address label:
Hyatt Regency Atlanta
c/o Grace Hopper Celebration
ATTN: (Your Company Name) – EXHIBIT
265 Peachtree Street NE
Atlanta, GA 30303-1294
Please email the tracking numbers to Rachelle Siskin.
Each sponsor can ship up to 100 pounds to the hotel at no cost to store the packages. Sponsors will be charged for storage for anything beyond 100 pounds, so please review the shipping/receiving price list. A hotel staff person will present you with a shipping invoice at your exhibit table at the beginning of the conference if you exceed 100 pounds.
If you wish to order easels or other items from the hotel, please contact (name coming soon) to make arrangements.
We will not be using the CONNECT Project this year.
If you’d like to coordinate your printing needs with the hotel’s FedEx Kinkos business center, please contact Kurt Chambers at (404) 527-7075 or kurt.chambers@fedex.com. See their pricing sheet. They can print materials in advance for you to pick up when you arrive in Atlanta. This is a nice alternative to shipping, and can be convenient for last minute needs.
The Resume Clinic takes place during the Career Fair on Tuesday, September 28 from 5:00-9:00 p.m..
This is where GHC attendees will have their resumes reviewed and critiqued by industry and academia professionals. All discussions are one-on-one and confidential.
We are seeking representatives from our GHC sponsor companies to volunteer as resume reviewers. This is a great opportunity to meet potential candidates, share your expertise, and offer advice.
If you are interested in participating for some of the appointments, please contact Jerri Barrett for more information.
Feel free to consider this year’s conference theme, “Collaborating Across Boundaries” as you select your items (collateral piece or gift) to be included in the conference bag. We encourage you to select something earth-friendly, but this is not required.
Gold Government Patrons can include up to two small items in the bag. You are welcome to give out additional items at your exhibit table.
Please contact Rachelle Siskin for approval of your item by August 27, and remember to avoid anything fragile, heavy, or large.
You will need to provide 2,000 items for the bag.
If you are looking for a vendor, we recommend Cathy Rossner, at Creative Marketing Group.
Items should arrive between September 8 – 22.
Address label:
Hyatt Regency Atlanta
c/o Grace Hopper Celebration
ATTN: (Your Company Name) – BAG
265 Peachtree Street NE
Atlanta, GA 30303-1294
Please email the tracking numbers to Rachelle Siskin.
Each sponsor can ship up to 100 pounds to the hotel at no cost to store the packages. Sponsors will be charged for storage for anything beyond 100 pounds, so please review the shipping/receiving price list. A hotel staff person will present you with a shipping invoice at your exhibit table at the beginning of the conference if you exceed 100 pounds.
The conference bag is given out when attendees check in at registration.
Logo:
Gold Government Patron logos will be included in the printed program and on event signage.
Convert all fonts to outlines. Your most recent logo must be submitted in the format of an Adobe Illustrator EPS file.
Advertisement:
Gold Government Patrons have space for a full page advertisement in the printed program.
Full page ad specifications (horizontal x vertical dimensions):
- Safety: 8 inches x 10.5 inches,
- Trim: 8.5 inches x 11 inches,
- Bleed: 8.75 inches x 11.25 inches, ¼-inch bleed all sides.
Ad must be provided as a high resolution (300 DPI or higher) Acrobat PDF file.
All fonts must be embedded in PDF and color space should be set for CMYK.
Bleeds should extend ¼-inch on all four sides.
Email your logo and advertisement to Rachelle Siskin by August 13.
You can see the ads in last year’s program beginning on page 76.
All conference attendees are invited to upload their resumes in to this year’s GHC resume database. Corporate and academic sponsors will have access to view these resumes and contact people for job interviews, internships, and meetings at the conference.
Gold Government Patrons have access to the resume database on August 9, and you will receive a username and password at this time.
The resume database will be accessible until December 15.
A Private Reception will take place on Thursday, September 30 from 5:45-6:45 p.m..
This is a high-level networking event for CEO’s, CTO’s, Anita Borg Institute Board of Trustees, sponsors, keynotes, award winners, and others invited to attend.
You will receive a certain number of invitations based on your sponsorship level. We will contact you in September with more information.
Gold Government Patrons and Silver Corporate Sponsors are the official hosts of this event.
The awards presentation will take place at 7:00 p.m. on Thursday, September 30.
Carol Bartz, President and CEO of Yahoo!, will be the Keynote Speaker. This will be a theatre-style presentation, dinner will not be served.
The awards presentation will honor the Anita Borg Award winners for Social Impact and Technical Leadership, the Change Agent Award winners, and the Denice Denton Award winner. There will also be special presentations.
Admission is included for all registered conference attendees, with the exception of those registered for Friday Only.
Prior to the awards presentation there will be a reception with hors d oeuvres and a cash bar, and immediately following the awards presentation there will be a dance party.
Google and Microsoft will co-host Sponsor Night from 7:00-10:00 p.m. on Friday, October 1. This is a social networking event to celebrate the conclusion of the Grace Hopper Celebration. All conference attendees are invited to attend. Dinner will be served. The location will be announced soon.
For sponsorship details, please contact Jody Mahoney.
The Newcomer Orientation will take place on Wednesday, September 29 from 5:30-7:00 p.m..
This is intended for all first-time conference attendees who want to learn more about the conference and how to get the most out of their experience.
Gold and Silver Academic Sponsors are the official hosts of this event.
Additional Sponsorship Opportunities
If your organization is interested in sponsoring additional conference activities such as student scholarships, the Career Fair, meals, session tracks, wifi, etc – please contact Rachelle Siskin.
The complete list of opportunities is posted here:
http://gracehopper.org/2010/sponsorship/additional-sponsorships/.
All sponsors logos will be listed on the GHC sponsor page with a link to their company web site.
Gold Government Patron logo specifications (roughly): 173 pixels in width x 61 pixels in height.
Email your most recent logo and URL to Rachelle Siskin.
Gold Government Patrons will be listed in GHC press releases.
We encourage all sponsors to put out their own press releases announcing their GHC sponsorship. We are available to assist with promoting your press release within the community.
Please contact Jerri Barrett for more information.