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Logistics for Supporter Academic Underwriters

This page lists information and deadlines to help sponsors plan for the conference. It will be updated as new information is announced, so please check back for details.

 

Scholarships

All Academic Underwriters receive scholarships for their students or junior faculty to attend, and each school awards the scholarships to their students.

Each scholarship includes:

  • Full conference registration
  • Travel reimbursement funds up to $600 to include airfare, airport shuttle/taxi, and other reasonable travel expenses
  • Hotel accommodations for four nights

Supporter underwriters get 2 scholarships.

Scholarship recipients can pick up a reimbursement packet at the conference and mail it in after the conference.

Registration

Once you receive your registration code, your scholarship recipients must register online by September 6.

Registration is now open at: www.regonline.com/ghc09, select ‘Scholarship Recipients’.

Hotel

We will make hotel reservations for all scholarship recipients, and they will be staying at one of these hotels:

Marriott University Park Hotel
880 E Second Street
Tucson, AZ 85719

Doubletree Hotel Tucson at Reid Park
445 S. Alvernon Way
Tucson, AZ 85711

Check in time is 3:00 pm, check out time is 12:00 pm at both hotels,  and students will share rooms.

Scholarship recipients will receive hotel accommodations for 4 nights, checking in September 29 and checking out October 3.

Hotel roommate requests and other special needs can be indicated on the conference registration form.

Confirmation numbers and assignments are now posted on the student scholarships page.

Conference Bag

Please remember the conference theme, “Creating Technology For Social Good” as you select your item for the bag. We encourage you to select something earth-friendly, but this is not required.

All underwriters are invited to include one small item (collateral piece or gift) in the bag. Please avoid anything fragile, heavy, or large.

Please contact Rachelle Siskin for approval of your item by August 28.

You will need to ship 1,600 items. You can give away additional items at your exhibit table.

If you need a vendor, we recommend Cathy Rossner, at Creative Marketing Group.

Items should arrive between September 2 – 21.

Address label:

JW Marriott Starr Pass Resort
C/O Grace Hopper Celebration
ATTN.: (Your School Name) - BAG
3800 West Starr Pass Blvd.
Tucson, AZ 85745

Please send a copy of the shipping label or tracking number to fax (650) 852-8172 or email Rachelle Siskin.

The conference bag is given out when attendees check in at registration.

Resume Clinic

The Resume Clinic is an opportunity for GHC attendees to have their resumes reviewed by industry and academia professionals at the conference. This is a great opportunity to meet potential candidates early, share your expertise in improving resumes, and provide feedback on making a great first impression in an interview. . All discussions are one-on-one and confidential.

The Resume Clinic will take place on Wednesday September 30 from 2:00 – 5:00 p.m.

If you would like to volunteer as a reviewer for the Resume Clinic, please contact Jerri Barrett.

Add-Ons

If your school is interested in underwriting additional conference activities, please contact Rachelle Siskin.

The complete list of underwriting opportunities can be found here:
http://www.gracehopper.org/2009/sponsorship/additional-sponsorship-opportunities/.

Printed Material

Supporter underwriter names will be listed in the printed program and on event signage.

Advertisements:

You may purchase advertisement space in the printed program, please contact Rachelle Siskin by August 1.

Pricing: Half-page Advertisement $1,500, or Full-page Advertisement $2,500.

If you need materials printed for GHC, you can coordinate with the hotel’s business center in advance.  They can print your materials on site, and you can pick them up when you arrive.  This is a nice alternative to shipping materials.  Please contact Christopher Jaeger at (520) 791-6200 to learn more about their services. 

Resume Database

All conference attendees are invited to upload their resumes in to this year’s resume database. Academic underwriters and corporate sponsors will have access to view these resumes and contact people for job interviews, internships, and meetings at the conference.

Supporter underwriters have access to the database on August 28.

A unique username and password will be emailed to you on your access date.

The resume database will be available online until December 15.

GHC Website

All underwriters will have a high-resolution logo with a link to their company website from the GHC sponsor page with a link to their company web site.

Supporter underwriter logo specifications (roughly): 88 pixels in width x 31 pixels in height.

Email your logo and URL to Rachelle Siskin.

Press Releases

We encourage all sponsors to put out their own press releases announcing their GHC sponsorship, and we can help promote your press release within the community.

Please contact Jerri Barrett with questions.

Awards Presentation

The Awards presentation will take place at 7:30 p.m. on Thursday, October 1 at the JW Marriott Starr Pass Resort.

This will be a theatre-style presentation, dinner will not be served.

The awards presentation will honor the Anita Borg Award winners for Social Impact and Technical Leadership, the Change Agent Award winners, and the Denice Denton Award winner.

There is no additional charge for conference attendees.

Prior to the awards presentation there will be a reception with hors d oeuvres and a cash bar, and immediately following the awards presentation there will be a dance party.

Newcomer Orientation

The Newcomer Orientation will take place from 5:30 to 7:00 p.m. on Wednesday, September 30.

This is intended for all first-time conference attendees who want to learn more about the conference and how to get the most out of their experience. We strongly encourage your students to attend if this is their first time at GHC.

Silver corporate sponsors and Silver academic underwriters are the official hosts of this event.

Private Reception

The Private Reception will take place from 5:30 to 6:30 p.m. on Thursday, October 1.

This is a high-level networking event for CEO’s, CTO’s, Anita Borg Institute Board of Trustees, and others invited to attend.

All underwriters will receive a certain number of invitations, depending upon sponsor level. We will contact you in September with more information.

Gold corporate sponsors are the official hosts of this event.

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