This is an archival site. Please visit the current site at gracehopper.org.

Logistics for Platinum Corporate Sponsors

This page lists information and deadlines to help sponsors plan for the conference. It will be updated as new information is announced, so please check back for details.

 

Registration

Registration passes give admission to conference sessions, networking events, the awards presentation, sponsor night, and other activities.

This year, we have combined the registration pass and exhibit pass into one pass. Therefore, whoever receives your passes will be able to attend sessions and/or staff your exhibit table.  So please give out your passes accordingly.

Platinum sponsors get 10 passes, plus additional free passes, based on their ABI Industry Partner level.

Once you receive your sponsor registration code, your attendees must register online (or you may designate one person to register all of your attendees).

Registration is now open and closes September 25.  Online registration site: www.regonline.com/ghc09, select ‘Regular Rate’.

Please contact Rachelle Siskin if you have questions.

Hotel

Visit our webpage for complete hotel and travel information for the JW Marriott Starr Pass Resort. We encourage you to make your reservations soon while rooms are still available.

Conference Bag

Please remember the conference theme, “Creating Technology For Social Good” as you select your item (collateral piece or gift) for the bag. We encourage you to select something earth-friendly, but this is not required.

Platinum sponsors get to include two small items in the bag.

Please contact Rachelle Siskin for approval of your item by August 28. Please avoid anything fragile, heavy, or large.

You will need to ship 1,600 items. You can give away additional items at your exhibit table.

If you need a vendor, we recommend Cathy Rossner, at Creative Marketing Group.

Items should arrive between September 2 – 21.

Address label:

JW Marriott Starr Pass Resort
C/O Grace Hopper Celebration
ATTN.: (Your Company Name) - BAG
3800 West Starr Pass Blvd.
Tucson, AZ 85745

Please email the tracking number(s) to Rachelle Siskin.

The conference bag is given out when attendees check in at registration.

Exhibit Table

See the exhibit map and table assignments.

Platinum sponsors will each have their own 6-foot x 30-inch draped table with two chairs, and one power strip.

This year, we have combined the registration pass and exhibit pass into one pass. Therefore, whoever receives your passes will be able to attend sessions and/or staff your exhibit table.  So please give out your passes accordingly.

Staffing the exhibit table is not required; you may choose to just display materials on the table.

If you do not plan on staffing or displaying materials on the exhibit table, please let Rachelle Siskin know immediately.

Booths are not permitted. All banners and signage must fit behind the exhibit table, due to fire marshal regulations.

Exhibit set up time:
Wednesday, September 30, Noon - 4:00 p.m.

Exhibits open:
Wednesday, September 30, 5:30 - 9:00 p.m.
Thursday, October 1, 9:15 a.m. - 5:30 p.m.
Friday, October 2, 9:15 a.m. - 4:00 p.m.

Exhibit break down time:
Friday, October 2, 4:00 p.m.

Items for your exhibit table should arrive between September 2 – 21.

Address label:

JW Marriott Starr Pass Resort
C/O Grace Hopper Celebration
ATTN.: (Your Company Name) - EXHIBIT
3800 West Starr Pass Blvd.
Tucson, AZ 85745

Please email the tracking number(s) to Rachelle Siskin.

If you wish to order easels or other items from the hotel, please contact Sarah Schur at (520) 791-6057 to make arrangements.

Each sponsor will have one electronic scanner for exhibitors to exchange contact information with attendees, as part of the CONNECT Project. There will be two (optional) training sessions on how to operate the scanner and get the most out of the CONNECT Project at your exhibit table. Everyone who staffs an exhibit table is encouraged to attend one of these brief sessions.

Training session #1, Wednesday, September 30, 4:00-4:30 p.m., Room location: Arizona 8
Training session #2, Thursday, October 1, 9:00-9:30 a.m., Room location: Tucson A

If you need materials printed for GHC, you can coordinate with the hotel’s business center in advance.  They can print your materials on site, and you can pick them up when you arrive.  This is a nice alternative to shipping materials.  Please contact Christopher Jaeger at (520) 791-6200 to learn more about their services. 

Resume Clinic

The Resume Clinic is an opportunity for GHC attendees to have their resumes reviewed by industry and academia professionals at the conference. This is a great opportunity to meet potential candidates early, share your expertise in improving resumes, and provide feedback on making a great first impression in an interview. . All discussions are one-on-one and confidential.

The Resume Clinic will take place on Wednesday September 30 from 2:00 – 5:00 p.m.

If you would like to volunteer as a reviewer for the Resume Clinic, please contact Jerri Barrett.

Add-Ons

If your organization is interested in sponsoring additional conference items such as student scholarships, lunches, or childcare - please contact Rachelle Siskin.

The complete list of opportunities can be found here:
http://www.gracehopper.org/2009/sponsorship/additional-sponsorship-opportunities/.

Printed Material

Logos:

Platinum sponsor logos will be included in the printed program and on event signage.

Logos must be provided as Adobe Illustrator EPS files. Convert all fonts to outlines.

File name should follow this convention: school_name_logo.eps

Advertisements:

Platinum sponsors have space for a full page advertisement in the printed program.

Full page ad specifications (horizontal x vertical dimensions):

  • Safety: 8 inches x 10.5 inches,
  • Trim: 8.5 inches x 11 inches,
  • Bleed: 8.75 inches x 11.25 inches, ¼-inch bleed all sides.

Ad must be provided as a high resolution (300 DPI or higher) Acrobat PDF file.

All fonts must be embedded in PDF and color space should be set for CMYK.

Bleeds should extend ¼-inch on all four sides.

File name should follow this convention: company_name_GHC.pdf

Email logo and advertisements to Rachelle Siskin by August 15.

Resume Database

All conference attendees are invited to upload their resumes in to this year’s resume database. Academic underwriters and corporate sponsors will have access to view these resumes and contact people for job interviews, internships, and meetings at the conference.

Platinum sponsors have access to the database on August 7.

A unique username and password will be emailed to you on your access date.

The resume database will be available online until December 15.

Interview Suites

All sponsors are invited to reserve suites at the JW Marriott Starr Pass Resort to host interviews with conference attendees. The suites are conveniently located in the same building as the conference activities. These are the recommended rooms:

Standard Luxury Suite Parlor, 920 sq. ft., $250 per night
Hospitality Suite Parlor, 1400 sq. ft., $300 per night

For availability and reservations, please contact Alejandra Tormey, Group Housing Coordinator, at 520-791-6151. Space is very limited, so we encourage you to make your reservation soon. Standard times apply for check-in at 4pm and check-out at 12pm. Be sure to request an early check in time if necessary.

Sponsor Night

Some of the Platinum sponsors will co-host the GHC sponsor night celebration at 7:00 pm on Friday, October 2. This is a social networking event to celebrate the conclusion of the Grace Hopper Celebration. Dinner will be served, and entertainment will be provided.

If you are not already a sponsor and would like to participate, please contact Jody Mahoney.

GHC Website

All sponsors logos will be listed on the GHC sponsor page with a link to their company web site.

Platinum sponsor logo specifications (roughly): 180 pixels in width x 75 pixels in height.

Email your logo and URL to Rachelle Siskin.

Press Releases

Platinum sponsors will be listed in a GHC press release.

We encourage all sponsors to put out their own press releases announcing their GHC sponsorship, and we can help promote your press release within the community.

Please contact Jerri Barrett with questions.

Awards Presentation

The Awards presentation will take place at 7:30 p.m. on Thursday, October 1.

This will be a theatre-style presentation, dinner will not be served.

The awards presentation will honor the Anita Borg Award winners for Social Impact and Technical Leadership, the Change Agent Award winners, and the Denice Denton Award winner.

There is no additional charge for conference attendees.

Prior to the awards presentation there will be a reception with hors d oeuvres and a cash bar, and immediately following the awards presentation there will be a dance party.

Newcomer Orientation

The Newcomer Orientation will take place from 5:30 to 7:00 p.m. on Wednesday, September 30.

This is intended for all first-time conference attendees who want to learn more about the conference and how to get the most out of their experience.

Silver corporate sponsors and Silver academic underwriters are the official hosts of this event.

Private Reception

The Private Reception will take place from 5:30 to 6:30 p.m. on Thursday, October 1.

This is a high-level networking event for CEO’s, CTO’s, Anita Borg Institute Board of Trustees, and others invited to attend.

All sponsors will receive a certain number of invitations, depending upon sponsor level. We will contact you in September with more information.

Gold corporate sponsors are the official hosts of this event.

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