Sponsorship: Logistics for Corporate Sponsors

This page lists information and deadlines to help sponsors plan for the conference. This page will be updated as new information is announced, so please check back for details.

Revised 09/16/08

REGISTRATION

Online registration is now open and closes September 24.

Once you receive your sponsor registration code, your attendees must register online (or you may designate one person to register all of your attendees). Online registration site: www.regonline.com/ghc08.

Conference passes allow you to attend workshops, networking events, the awards presentation, and other activities associated with the conference.

Conference pass allotment:

  • Platinum: 10 + ABI Industry Partner complimentary passes
  • Gold: 10
  • Silver: 5
  • Bronze: 3
  • Supporter: 2

HOTEL

Visit our webpage for complete hotel and travel information for the Keystone Resort.   

CONFERENCE BAG

Please remember the conference theme, “We Build A Better World” as you select your item for the bag. We encourage you to select something earth-friendly.

A suggested list of items can be found at www.ghc-sponsors.cathyrossner.com. Feel free to place your order with our preferred vendor, Cathy Rossner, at Creative Marketing Group.

Please contact Rachelle Siskin for approval of your item.

Platinum, Gold, Silver, and Bronze sponsors are invited to include one small item, collateral piece, or gift in the bag.  Do not include anything fragile, heavy, or large.

You will need to ship 1600 items.  You may hand out additional items at your exhibit table.

Items should arrive by September 24.

Address label:

Keystone Resort and Conference Center
C/O Grace Hopper Celebration
ATTN.: (Your Company Name)
FUNCTION - Bag item
0633 Tennis Club Road
Keystone, CO 80435

Fax a copy of the shipping label or tracking number to (650) 852-8172.

The conference bag is given out when attendees check in at registration.

EXHIBIT TABLE

EXHIBIT MAP and EXHIBIT ASSIGNMENTS

Platinum, Gold, and Silver sponsors will each have their own 6-foot x 30-inch draped table with two chairs.

Bronze sponsors will share 6-foot x 30-inch draped tables with two chairs (up to three companies per table).

Platinum and Gold sponsors will have one power strip for their table.

Platinum, Gold, Silver, Bronze sponsors receive 2 ‘Exhibitor Only’ passes to staff their table. These exhibitors are welcome to attend breakfast and lunch, but not the sessions or other conference related activities. Exhibitors must register online, select ‘Exhibitor Only’ and enter the same code used for registering attendees. If the exhibitors are already registered under the ‘Regular Rate’ to attend the conference, they do not need to register again. If exhibitors want to attend sessions or any conference activities, they must be registered under the ‘Regular Rate’ using one of their company’s sponsor registration passes or they can pay online for their registration.

Staffing the exhibit table is not required, you may choose to just display materials on the table.

If you do not plan on staffing or displaying materials on the exhibit table, please let Rachelle Siskin know immediately.

Each table will have an electronic scanner for exhibitors to exchange contact information with conference attendees, as part of our CONNECT project. Exhibitors must register online with the CONNECT project to participate.

Set up time:
Wednesday, October 1, Noon - 5:00 p.m.

Exhibits open:
Wednesday, October 1, 5:30 - 9:30 p.m.
Thursday, October 2, 8:00 a.m. - 5:30 p.m.
Friday, October 3, 8:00 a.m. - 5:30 p.m.

Break down time:
Friday, October 3, 5:30 p.m.

Booths are not permitted.  All banners and signage must fit behind the exhibit table, due to fire marshal regulations.

You may ship materials for your table to arrive by September 24.

Address label:

Keystone Resort and Conference Center
C/O Grace Hopper Celebration
ATTN.: (Your Company Name)
FUNCTION - Exhibit Materials
633 Tennis Club Road
Keystone, CO 80435

Fax a copy of the shipping label or tracking number to (650) 852-8172.

ADD-ONS

If your organization is interested in underwriting additional conference add-ons - such as student scholarships, lunches, or childcare - please contact Rachelle Siskin for more information.

The complete list of underwriting opportunities can be found here: http://gracehopper.org/2008/assets/GHC-addons-2008.pdf

PRINTED MATERIAL

Logos:

Platinum, Gold, and Silver sponsor logos will be included in the printed program and on event signage.

Specifications: logos must be CMYK or grayscale vector, or (300 dpi) rasterized in TIFF or JPG file format (at 1.5 inches wide or more).

Bronze and Supporter sponsor names will be listed in the printed program and on event signage.

Email logo files to Jerri Barrett. Deadline to submit: August 22.

Ads:

Platinum and Gold sponsors receive space for a full page advertisement in the printed program.

Full page ad specifications:

  • Safety: 8 inches x 10.5 inches,
  • Trim: 8.5 inches x 11 inches,
  • Bleed: 8.75 inches x 11.25 inches, bleed all sides.

Silver and Bronze sponsors receive space for a half page advertisement in the printed program.

Half page ad specifications:

  • Safety: 8 inches x 5 inches
  • Trim: 8.5 inches x 5.5 inches
  • Bleed: 8.75 inches x 5.75 inches, bleed all sides.

Artwork must be CMYK with fonts converted to outlines, rasterized (TIFF), or embedded in PDF.

Ad must be provided as high-resolution (300 dpi) TIFF or PDF.

Other organizations may purchase advertisement space.  Deadline to submit: August 22.

RESUME DATABASE

All conference attendees are invited to upload their resumes in to this year’s resume database. Academic underwriters and corporate sponsors will have access to view these resumes and contact people for job interviews, internships, and meetings at the conference.

Database access dates:

  • Platinum: August 8
  • Gold: August 15
  • Silver: August 22
  • Bronze: August 29
  • Supporter: August 29

A unique username and password will be emailed to you on your access date.

The resume database will be available online until December 30.

INTERVIEW SUITES

You are welcome to reserve suites at the Keystone Resort to host interviews with conference attendees.  We recommend the Timbers building, where the rates are $249/night for a 1 bedroom or $319/night for a 2 bedroom.  Space is limited, so we encourage you to make your reservation soon by calling the Keystone Resort directly at (800) 258-0437.   Be sure to request an early check in time.

SPONSOR NIGHT

Google and Microsoft will co-host the GHC Sponsor Night celebration at 7:00 pm on Friday, October 3 at the Keystone Resort.  This is a social event to celebrate the conclusion of the 2008 Grace Hopper Celebration.  Dinner will be served, and a DJ will provide the entertainment.  

GHC WEBSITE

All sponsors logos will be listed on the GHC sponsor page with a link to their company web site.

Logo specifications:

  • Platinum: 180 pixels in width (max) x 75 pixels in height (target)
  • Gold: 173 x 61
  • Silver: 138 x 49
  • Bronze: 110 x 39
  • Supporter 88 x 31

Email your logo and URL to Rachelle Siskin.

PRESS RELEASES

Platinum, Gold, and Silver sponsors will be listed in the GHC press releases.

We encourage sponsors to put out their own press releases announcing sponsorship. ABI can promote your press release within the community.

Please contact Jerri Barrett with questions.

AWARDS PRESENTATION

The Awards Ceremony will take place at 7:30 p.m. on Thursday, October 2 at the Keystone Resort.

This will be a theatre-style presentation, dinnner will not be served.

The awards ceremony will honor the Anita Borg Award winners for Social Impact and Technical Leadership, the Change Agent Award winners, and the Denice Denton Award winner.

There is no additional charge for conference attendees.

Prior to the awards presentation there will be a reception, and immediately following the awards ceremony there will be a dance party.

NEWCOMER RECEPTION

The Newcomer Reception takes place on Wednesday, October 1 at the Keystone Resort from 5:30 to 7:00 p.m.

This is intended for all first-time conference attendees who want to learn more about the conference and how to get the most out of their experience.

Silver corporate sponsors and academic underwriters are the official hosts of the Newcomer Reception.

PRIVATE RECEPTION

The Private Reception takes place on Thursday, October 2 at the Keystone Resort from 5:30 to 6:30 p.m.

This is a high-level networking event for CEO’s, CTO’s, members of the Anita Borg Institute Board of Trustees, and others invited to attend.

All sponsors will receive a certain number of invitations, depending upon sponsor level.

Gold corporate sponsors and academic underwriters are the official hosts of the Private Reception.

USEFUL WEBSITES