1f5d Information for Presenters » Grace Hopper Celebration of Women in Computing (GHC 2008)

This is an archival site. Please visit the current site at gracehopper.org.

Participate: Information for Presenters

The deadline to update program information has passed. To verify what you have submitted, please check the GHC submission site.

ABI has has designed a PowerPoint template with the 2008 Conference theme. We ask that you use this template in its entirety for your panels, presentations and handouts. If you wish to add your company logo, feel free to do so but do not remove the Conference logos. Download the .ppt template.

  • Bullet point your key words
  • Do not use small fonts
  • Do not use acronyms
  • Keep as simple as possible
  • Always check grammar and spellings
  • Don’t put what you are going to say on the slide and then read it - BORING! The slide should summarize what you are saying!

Seven Steps to Better Presentations

  1. Maximize Your Eye Contact: Focus on one person at a time - about 5 seconds. Finish your thought, then move on to someone else. Eye contact is a significant skill to master. It allows you to connect on an emotional level with your audience.
  2. Don’t Forget to Breathe: Breathing is the base for a relaxed, strong voice. If you hold your breath, you will sound nervous.
  3. Use Body Language Wisely: Balance your stance before you start talking, use gestures to emphasize key words and move with a purpose. Before you walk left or right, shift your focus to someone on that side of the room
  4. Conquer to Content: The more organized the information, the easier it is to deliver and understand. State your idea, support it with examples and summarize your main points.
  5. Control Questions and Answers: Select a questioner, but don’t point. Look directly at the person and listen to the issue. Rephrase the question, addressing the group.
  6. Observe the Audience: Pay attention to their non-verbal clues.
  7. Practice, Practice, Practice.

If you are a panel, its very important that you meet at least twice before the conference to organize your presentation so everyone understands their role.

Release for podcast recordings

We will be recording sessions for the purpose of creating podcasts after the Conference has concluded. A copy of this waiver will be provided to each of the speakers for their signature prior to the session. Please review it prior to the Conference.

Conference Check-In

Please check-in at the conference registration desk and pick up your name badge and conference materials. Once on site, feel free to approach the conference information booth if you have any questions or require additional assistance.

Proceedings Guidelines and Session Details

In addition to following these general guidelines, be sure to review guidelines specific to your submission type.

Style Sheet: All papers must be submitted in .txt, .doc, or .pdf formats and uploaded prior to the deadline for inclusion in the proceedings. Papers should adhere to the standards described in our conference style template (MS Word Document).

Photographs: Photographs for use on the website, printed program and proceedings must be at least 1500 x 1500 pixels when cropped in closely (or a minimum of 300 dpi at 5_ x 5_), must have full tonal scale, and be in JPEG format. Photographs are required only for keynote and invited speakers, and plenary panelists.

Video and Audio Recording: Select sessions will be video or audio recorded for Institute use. If you would not like to be recorded, please contact us.

Speaker Materials and Handouts: Template to be posted online shortly.

A/V Equipment: Every room will be equipped with a projector, screen, podium, and microphone.

Panels, Workshops and Presentations

You must submit a 70-word abstract, 1 page summary of your session, and a 100-word biography for each presenter in your session.

At minimum, your summary should include:

  • Session title
  • Name and title of all presenters
  • A text summary of your session

PhD Forum and New Investigators

You must submit a 70-word abstract, 6 page publication-quality paper, and a 100-word biography. The 6-page abstract should describe your proposed thesis research, providing a description of the larger problem your research is trying to address, a focused description of the proposed research, including a statement of your hypothesis, a description of the approach and evaluation plans, an indication of related work and expected improvements and benefits, and research philosphy and advice.

At The Conference: Each participant in the PhD Forum will be given approximately 15 minutes for presentation and questions. Be sure to make your presentation on your research and research plans about 12 minutes long to allow for questions. Focus on your target research problem, proposed approach, any results, and evaluation plan. The audience will be given a short evaluation form for feedback to each presenter. Each presenter will also meet for a few minutes with a research expert to discuss the audience feedback as well as other issues.

Technical Posters

You must submit a 70-word abstract and a 100-word biography for each presenter in your session.

Posters will be displayed on a 4 foot x 8 foot corkboard (brown); we will assign your space and will provide pushpins. A map of your location will be provided at a later date. You will share this space with another poster so please make sure your poster is NO LARGER than 4_ x 4_. Please be prepared to set-up your poster on Wednesday evening, October 1st from 5:30 to 7:00 pm when the Poster Session begins. You can organize your space any way that you’d like. You might want to use a single large page format or you may choose to have a number of separate pages posted in the space.

Students who were chosen for the ACM Student Research Competition (SRC), sponsored by Microsoft Research will receive cash awards and recognition. A representative from ACM will be at the Poster Session and will provide you with a packet on your travel grant through ACM. The first phase of judging will take place during the opening reception (October 1st) when students will give a short presentation to the Student Research Competition jury, during a walkthrough of the posters. The jury will then select a small number of students to give a second talk about their research on Thursday, October 2nd. Each semi-finalist selected for the second day of competition should be prepared to give a second, formal talk and create an accompanying slide presentation. The winners from the second phase of the competition will be announced at the Grace Hopper Awards Banquet later on Thursday, and will continue on to ACM’s Grand Finals.

For the ACM Student Research Competition (SRC), all students that are chosen to participate in the poster round receive a stipend of up to $500. It is not a grant - but rather, a reimbursement, so receipts above $25 must be provided and only certain types of expenses are included. A packet explaining the reimbursement process will be provided at the Poster Competition and a representative from ACM will be available to answer any questions you may have.

Birds-of-a-Feather

You must submit a 70-word abstract and a 100-word biography for each presenter in your session.

You have the option of including a 1-page summary in the conference proceedings. If you choose to include a summary, at minimum it must include:

  • Session title
  • Name and title of all presenters
  • A text summary of your session

Frequently Asked Questions

Have a question that hasn’t been answered on this page? See the FAQ.

 

 

 

 

 

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